Microsoft 365 - Comstat | Ruthin, North Wales

Microsoft 365 folder colors

by Admin | Jan 29, 2025

365 OneDrive, Teams and Sharepoint folder colours

Use colours to help you find important or frequently used folders in OneDrive for Business, Teams, and Sharepoint.

This option can help you pick out folders rapidly in long lists. Also, you can colour-code files to distinguish between content.

Click on the headers below to find out how to use this option for OneDrive for Business and Teams/Sharepoint.

Change a folder's colour in OneDrive

Open OneDrive for Business
Right-click on the folder you want to modify
From the drop-down list, click on <Folder Color>
Choose from the available colours.

Changing a folder’s colour in OneDrive for Business will only be visible to you. This is because OneDrive is designed to store your own working files. So, even if you share a folder to another user, only you will see the modified colour.

To change a folder’s colour so that the modification is visible to shared users, your folder would need to be stored in Sharepoint or Teams.

Change a folder's colour in Teams and Sharepoint

Microsoft 365 Teams libraries are housed in Sharepoint. So, you can change a Teams folder colour by switching the library into Sharepoint layout. The steps below explain how to do this. Remember that you need to own a folder to be able to change its colour.

Using Sharepoint

In Sharepoint, navigate to the folder where you want to make changes. Then, follow the list below.

Using Teams

To change a folder’s colour in a Teams Library:

Open the <File> tab in your Group or Channel
Click <Open in Sharepoint> along the tab bar above the folder list. You might need to click down the three dots to find the option.
Right click on the folder you want to change or click the three dots in the folder’s row
From the drop-down list click on <Folder color> and choose your new colour.

Summary

Customizing folder colours is a great way to help you and others find content easily, especially in large folder lists. Remember, you can also “favourite” a folder to help find your content faster.

Changing a folder’s colour in OneDrive will only be visible to you.

Changing a folder’s colour in Sharepoint will be visible to users who you share it to.

Since Teams stores folders and files in Sharepoint, Teams administrators can change folder colours by opening a Teams’ file library using <View in Sharepoint>.

Lastly, Sharepoint’s broader capabilities means that advanced users can automate folder properties including folder colours.

Outlook templates

by Steve Galloway | Jan 28, 2025

Resend Message tool for email templates

<Resend message> is an easy method for creating and managing email templates in Outlook.

Template tools are not intuitively easy to organize in Outlook and require detailed knowledge. One option is to use Signatures to manage templates. Signatures can be inconvenient too when you want to save a longer of standardised emails this way.

Instead, use <Resend Message> to build a library of standard form emails to improve efficiency.

Click on the headers below to find how to use this option.

About Resend message utility

To use <Resend message> in Outlook open a previously sent email. Then, using <Resend message> Outlook strips the email headers from the original email leaving you with a draft email and subject header which only needs a new email address adding to it. before sending or scheduling as normal.

You can copy emails that you want to save as templates this way to a folder which you could, for instance, call Templates. Also, you could use Outlook Categories to tag emails in Sent Items as templates.

Use Resend Message in Advanced Options

To use the <Resend message> option see screenshot below and follow this workflow:

Open the e-mail you want to send again
Click down the three dots towards the upper right of the editing window
Click <Advanced Options>
Click <Resend message>
Edit the e-mail as necessary
Send as normal

Use Resend Message using More Options

Often, <Resend message> is available on Outlook message editor toolbar. Click on the three dots for <More options> and select <Resend message> from the drop down menu. At time of writing, <Resend message> cannot be added to the toolbar with a button.

Summary

Outlook can be difficult to use at face value for some tasks like templates. Partly, this is because larger organizations rely on IT deparatments to automate functions like templates at a server level so that staff have ready-made presets.

Those same tools are available in smaller business that use Microsoft 365/Exchange/Outlook. In smaller businesses, staff tend to have to do more for themselves because server level presets are not usually deployed.

Using <Resend message> is the simplest of Outlook’s desktop options for creating and managing templates.