Office 365 users can link to Dropbox accounts to browse, open and edit Word, Excel, and other MS Office file types with Office Online. Users can also create new files in Office Online and save them directly to their Dropbox account using Windows, Apple iOS and, and Android devices.
The same integration is available from Dropbox in a web browser. Users can access Office Online directly from the file you are viewing.
This article explains:
- Document security and privileges in OneDrive for Business and Dropbox
- Configuring Office 2016 to connect to Dropbox
- Configuring Office Online to connect to Dropbox
- Tips for using Dropbox with Office Online
Document Security and privileges in OneDrive for Business and Dropbox
This article explains how users can save files to Office 365’s OneDrive/Sharepoint and also to Dropbox. Synchronising Dropbox and OneDrive is not considered here. Migrating large file stores from Dropbox to OneDrive may not be practical for some users. Also, users might want to separate personal files from their employer’s Office 365 services. For users who need to maintain individual OneDrive and Dropbox storage, Office 365 business users can start in Office Online, or from Dropbox, to manage documents in Dropbox using Office 365.
Configuring Office 2016 to connect to Dropbox
Dropbox users use the Dropbox synch tool for Windows can pin the local dropbox file store in Office 2016’s file location “favourites”. Pinning the Dropbox folder to file locations in Office 2016 saves users from manually browsing to Dropbox when saving files.
Configuring Office Online to connect to Dropbox
To use a Dropbox account with Word, Excel, or PowerPoint Online, add it to your places list. Once it is saved as a storage location you can open, create, edit, and save files to Dropbox. You can still use a OneDrive account.
- From OfficeOnline.com, open Word, Excel, or PowerPoint Online.
- Under Open from OneDrive, click Add a place.
- Click Dropbox. You’ll see Open from Dropbox appear in your places list.
Tips for using Dropbox with Office Online
- Whenever you select Open from Dropbox to open a file from your Dropbox account, the file will be saved to Dropbox.
- To create a new file in Dropbox once you’ve added Dropbox to your places list, choose New in Dropbox. (Dropbox will already be selected if it’s the last place you used.)
- To open Dropbox files you have recently worked on, select them in your Recent list.
- To edit files in a Dropbox for Business account using Office Online, you need an Office 365 account that includes Office applications (the desktop versions of Word, Excel, PowerPoint, etc.). If you are not already signed into your Office 365 account, you will be prompted to sign in before you use your files.