by Admin | Apr 27, 2023
Email signatures are included at the end of emails to disclose contact information like trading names, addresses, and other useful contact information. Signatures are created individually for email accounts. Users who rely on desktop clients like Outlook should create email signatures using Outlook. Users who manage email should create signatures in Outlook Web Access (OWA) should create their signatures in OWA. Users who use both Outlook and OWA should create signatures in both Outlook and OWA.
This article shows how to create a signature using OWA. Follow these steps:
– log into Office 365 at http://mail.office365.com
– open the apps dashboard on the left of the toolbar and click open Mail in the dropdown menu
– next, click open the setting icon on right side of the toolbar, and click ope “Options” in the dropdown menu:
– look down the options in the next page and click open “Signatures”. Complete the signatures using the editing tools. Also, depending on the operating system you use, you may be able to copy and paste content from Word. Save the the signature when completed.
by Admin | Jan 21, 2023
From October 1st ComStat can provide support to help organisations and users manage data leakage and data protection.
On a large scale, data leakage is a serious issue which finds its way into national headlines. American retailer Target faced enormous losses and serious reputational damage in November 2013 when the company lost 40 million credit card numbers to hackers.
Small businesses may argue they do not face such risks, however small businesses are subject to the same data protection governance for due diligence regarding personal information, and even if a small business does not store credit card numbers electronically, users can still “leak” senstive date to third parties that can come back to haunt businesses.
ComStat network administrators have access to a large array of geographically relevant “policies” which can be established monitor outgoing email for sensitive information like credit card numbers, drivers licenses, passwords, in fact just about anything. On identification of an imminent “leak” users are notified with a number of options:
1. Users can override and permit transit of email, although the event is logged,
2. Sensitive information can be masked by the system,
3. Sensitive information can be delted,
4. Entire emails can be deleted with user notification.
ComStat’s engineers work with businesses with a strategy of using these kinds of tools to educate users of risk while enabling them to conduct their business with minimal obstruction.
In addition to monitoring email textual content, services also extend to identify attachments, which might comprise forms like applications, patents, etc.
Data leakage and data protection issues are difficult to meaasure because the risk of loss is usually hard to quantify until a significant event, by which time businesses can be exposed to substantial threat. As a lowest common denominator, however, businesses have an strict obligation to protect customer and third party personal information, and increasingly free email services like GMail, Yahoo, and Live do not provide tools to manage with the responsibilities European and UK law impose on businesses.
Although these services are aimed primarily at ComStat’s Exchange email users, the same tools are being expanded in 2014 and 2015 to encompass raw data storage like document libraries, spreadsheets, pdf’s, etc.
Please contact us to find out more about how our data protection services can help you.
by Steve Galloway | Nov 21, 2022
Microsoft Exchange ActiveSync enables users of desktop and mobile devices to access email, calendar, contacts, and tasks from their organization’s Microsoft Exchange server.
Microsoft Exchange is the de facto standard in public sector and corporate IT and is the email backbone of Microsoft’s Office 365 Office suite. Given Exchange’s dominance in premium email services, Exchange ActiveSync is licensed to all major mobile devices manufacturers, although there may be minor variations in subsets of the application used by Windows Phone, Apple, and Android.
The major advantage this brings to users is that it decentralises reliance on a “primary” workstation from which emails etc. have to be co-ordinated. ActiveSync cordinates all devices to a centralised server so that each device has access to all information equally.
Network administrators can limit availability of data to user devices, which is useful in industries where data sensitivity, or in cases where devices are lost or stolen. This usually depends on in-house organisational competency, or in the case of small businesses, access to “delegated” administrators – Microsoft approved third party engineers. ComStat is an authorised delegated network administrator.
ActiveSync is a protocol. In the past, POP3 and IMAP protocols have been widely adopted by manufacturers and users. As modern technology becomes more widely adopted however, POP3’s limitations particularly make it an awkward protocol for users who want to mirror email, contact, and calendaring information between multiple devices. As small business adopts Microsoft’s Office 365 applications, technologies like POP3 which cannot synchronise data between devices “organically” are losing their popularity.
Microsoft Exchange supports POP3, IMAP, MAPI, all of which are widely recognized email distribution protocols. In its native environment, however, MS Exchange performs optimally with ActiveSync. Office 365 users can connect up to 5 devices to their account services.
